The Department of Telecommunication and Postal Services is inviting applications from persons who are suitably qualified. The Department is an equal opportunity department and its intention is to promote equity through the filling of posts.
APPLICATIONS: Please forward your application, quoting the relevant reference number to: Busi Ntuli Communications or hand deliver to: Busi Ntuli Communications, 52 Keyes Avenue Rosebank, Johannesburg 2196 or fax to (011) 447 2406. Enquiries: (012) 427 8000
Closing date: 1 August 2014
NOTE: Applications must be submitted on a Z83 Form, obtainable from any Public Service department and should be accompanied by a recently updated comprehensive CV and certified copies of all qualification(s) and ID document.
Applications received after the closing date will not be considered. Faxed or emailed applications will be considered. If applying for more than one position, all applications must be on separate application form. Should you be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualifications Authority (SAQA). Failure to submit the requested documents will result in your application not being considered. All qualifications are subject to verification. Due to the large volumes of responses anticipated, receipt of applications will not be acknowledged and correspondence will be limited to short-listed candidates only. If you have not been contacted within three (3) months of the closing date, please accept that your application was unsuccessful. Please note that CV’s submitted will be destroyed after the three (3) months period. The Department reserves the right not to make appointment(s) to the advertised post(s).
DEPUTY DIRECTOR: CABINET SUPPORT
REF NO: 0001
SALARY: A basic salary of R532 278 per annum
CENTRE: Pretoria, Hatfield
REQUIREMENTS: A relevant degree or equivalent qualification at NQF level 7, with 3-5 years experience with specific regard to Parliamentary and Cabinet Support. An additional education-related qualification will be an advantage. Knowledge of the legislative process, applicable legislation, the Constitution, Cabinet Guidelines and processes, functioning of the National, Provincial and Local Government, structure and functioning of the Department as well as the State-Owned Companies, Rules of the National Assembly, Rules of the National Council of Provinces, Joint Rules of Parliament, Parliamentary protocol processes, Linkages with Government Clusters, Minimum Information Security Standards (MISS) Act, the ICT Industry, the Public Finance Management Act, Treasury Instructions, Public Service Act, Public Service Regulations, Electronic Communications Act, Broadcasting Act, Independent Communications Authority of South Africa Act, Public Service Regulations. Skills in project management, people Management, financial management and excellent communication aptitude - both written and verbal are essential. (A written test to examine writing ability will be conducted).
DUTIES: The successful candidate will effectively and efficiently manage Cabinet and Parliamentary Support services to the Office of the Director-General in support of the optimal delivery of services by the Department. Assist the Director to coordinate input on other Government Department’s cabinet memoranda in order to align the work of the Department with the rest of Government. Facilitate the management of the Department's annual legislative programme by effectively liaising with relevant parliamentary structures. Facilitate the implementation of key decisions by Cabinet and Parliamentary structures in accordance with an approved system to ensure compliance. Provide regular written reports on relevant Parliamentary Committee meetings. Management of the Presidential hotline and ensure departmental compliance in terms of the FOSAD plan. Provide administrative support to the Director in relation to Cabinet work to enable seamless integration of content. Serve as a point of contact with external stakeholders and departmental officials to ensure dissemination of accurate information regarding Parliamentary and Cabinet Work. Assist the Director to coordinate and edit departmental and State-Owned Company responses to Parliamentary questions in order to ensure that the Department is compliant with Parliamentary rules and procedures.
DEPUTY DIRECTOR: TRAVEL AND ACCOMODATION
REF NO: 0002
SALARY: A basic salary of R532 278 per annum and benefits
CENTRE: Pretoria, Hatfield
REQUIREMENTS: A relevant degree or equivalent qualification at NQF level 7, with 3-5 years experience in Supply Chain Management / Finance. Travel and Accommodation. Thorough knowledge of BAS and LOGIS, Public Service Act, PFMA and other Financial Regulations, Travel and accommodation Policies, Departmental policies and procedures, Departmental prescripts, Public service regulations, Accounting standards and systems in government, SCM policies and procedures, Preferential Procurement Policy Framework Act (PPPFA) and Broad Based Black Economic Empowerment (BBBEE), Travel and Accommodation prescripts, Management of Contracts, Standard Chard of Accounts, Maintenance of Contracts and Standards, practices of LOGIS and BAS utilisation, principles and practice of accounting. Must have excellent communications skills(both written and verbal), strategic management, program and project management, knowledge management, financial management, problem solving and analysis, people management, service delivery innovation, client orientation and customer focus, risk management and corporate governance skills.
DUTIES: The successful candidate will manage travel, accommodation and debts (related to travel and accommodation) services in line with PFMA, Treasury Regulations and related legislation in the Department. Effectively manage the administration of international and domestic travelling and accommodation processes. Effectively manage the availability and use of Fleet and Rental vehicles. Liaise and interact with stakeholders relevant to travelling and transport matters. Implement policies and procedures, travelling and accommodation prescripts, PFMA and Treasury Regulations as well as other related legislative frame work. Manage all resources allocated to the sub-directorate.
DEPUTY DIRECTOR: ASSET MANAGEMENT
REF NO: 0003
SALARY: A basic salary of R532 278 per annum and benefits
CENTRE: Pretoria, Hatfield
REQUIREMENTS: A relevant degree or equivalent qualification at NQF level 7, with 3-5 years experience in Finance/SCM/ asset management. Thorough knowledge of BAS and LOGIS. Knowledge of, PFMA and Treasury regulation and other Financial Regulations, Government Policies, Asset Management policies & procedures, Departmental prescripts, Public service regulations, Department’s policies, prescripts and practices, Accounting standards and systems in government, SCM policies and procedures, Preferential Procurement Policy Framework Act (PPPFA), Life cycle costing using various techniques, Standard Chard of Accounts, Principles and practices of asset management, Principles and practices of movable asset management, Techniques and practices of asset verification, Principles and practice of accounting. Must have excellent communications skills(both written and verbal), strategic management, program and project management, knowledge management, change management, financial management, problem solving and analysis, people management, service delivery innovation, client orientation and customer focus, diversity management, leadership, risk management and corporate governance skills.
DUTIES: The successful candidate will manage movable, leased and project assets in line with PFMA, Treasury Regulations and related legislation in the Department. Effectively manage all leased, movable and project assets. Liaise and interact with stakeholders relevant to asset management matters. Implement policies and procedures, asset management prescripts, PFMA and Treasury Regulations as well as other related legislative frame work. Manage all resources allocated to the sub-directorate
DEPUTY DIRECTOR: SOE TELECOMMUNICATIONS AND IT
REF NO: 0011
SALARY: A basic salary of R532 278 per annum and benefits
CENTRE: Pretoria, Hatfield
REQUIREMENTS: A recognised bachelor’s degree in Accounting and Finance with completed Articles with an audit firm and at least two (2) years post-articles working experience. Alternatively, a recognised bachelor’s degree in Accounting and Finance with at least five(5) years working experience, three(3) years must have been in the area of financial statements financial management records, processes and/or structures. Must have excellent skills in financial planning, reporting and analysis, good knowledge of operational performance planning and monitoring, corporate governance and internal control, excellent skills in communication (both written and verbal) and report-writing skills, presentation skills, Ability to work both independently and in a team, ability to work under pressure to meet deadlines, good knowledge of King III report on Corporate Governance in South Africa. A good working knowledge of the Public Finance Management Act, Treasury Regulations will be an advantage.
DUTIES: The successful candidate will provide support in ensuring the Department provides effective oversight over the State Owned Entities(SOEs). This will entail the following duties: Analyse financial strategies/plans to support the business strategies/plans of SOEs; Analyse financial and operational performance of SOEs; Provide written analysis reports and recommendations; Provide support in developing, reviewing and implementing policies and procedures to ensure effective oversight over SOEs; Provide support in developing, reviewing and implementing policies and procedures to ensure SOEs comply with PFMA and Treasury Regulations.
DEPUTY DIRECTOR: ICT REGULATORY INSTITUTIONS
REF NO: 0012
SALARY: A basic salary of R532 278 per annum and benefits
CENTRE: Pretoria, Hatfield
REQUIREMENTS: A recognised bachelor’s degree in Law with completed Articles with a Law Firm and three(3) years post-articles working experience. Alternatively, a recognised bachelor’s degree in Law with at least 5 years working experience, three(3) years must have been working with contracts, legislation and related records, processes and/or structures. Must have a good understanding of the Companies Act of 2008, good skills in reviewing and drafting contracts and legislation and applying them to business/organizational requirements, good knowledge of operational performance planning and monitoring, corporate governance, excellent skills in communication(both written and verbal) and report-writing skills, excellent knowledge of King III report on Corporate Governance in South Africa. A good knowledge of the Public Finance Management Act, Treasury Regulations and Electronic Communications Act and ICASA Act.
DUTIES: The successful candidate will provide support in ensuring the Department provides effective oversight over ICT Regulatory Institution. This will entail the following duties: Analyse business strategies/plans of ICT Regulatory Institution for alignment/compliance with legislative mandates; Analyse financial and operational performance of ICT Regulatory Institution alignment/ compliance with legislative mandates; Monitor changes in ICT related legislations, regulations and the associated environment and appropriately advice the Department on oversight implications; Provide support in developing, reviewing and implementing policies and procedures to ensure ICT Regulatory Institution complies with PFMA, Treasury Regulations, and applicable legislation; Provide written analysis reports and recommendations; Liaise with external regulatory bodies and advisors on matters pertaining to regulatory institutions within the Department’s oversight portfolio;
DEPUTY DIRECTOR: PAYMENT AND ORDERS
REF NO: 0004
SALARY: A basic salary of R532 278 per annum and benefits
CENTRE: Pretoria, Hatfield
REQUIREMENTS: A relevant degree or equivalent qualification at NQF level 7, with 3-5 years experience in Supply Chain Management. Finance (processing of Payments and orders). Thorough knowledge of BAS and LOGIS, PFMA and Treasury regulation and other Financial Regulations, Government Policies, Asset Management policies & procedures, Departmental prescripts, Public service regulations, Department’s policies, prescripts and practices, Policy analysis and development, Accounting standards and systems in government, SCM policies and procedures, Asset management framework and Standards Chard of Account, Principles and practices of Supply Chain Management, Techniques and practices of LOGIS and BAS utilisation, principle and practice of accounting. Must have excellent communications skills(both written and verbal), strategic management, program and project management, change management, financial management, problem solving and analysis, people management, innovation, client orientation and customer focus, risk management and corporate governance skills.
DUTIES: The successful candidate will manage the processing of orders and payments in line with policies, PFMA, Treasury Regulations and related legislation in the Department. Manage processing of payments. Manage the process of processing orders. Liaise and interact with stakeholders relevant to placement of orders and payment. Implementation policies and procedures, orders and payment prescripts, PFMA and Treasury Regulations as well as other related legislative frame work. Manage all stakeholders relevant to the Department
DEPUTY DIRECTOR: TRAVEL AND FLEET
REF NO: 0005
SALARY: A basic salary of R532 278 per annum and benefits
CENTRE: Pretoria, Hatfield
REQUIREMENTS: A relevant degree or equivalent qualification at NQF level 7, with 3-5 years experience in Finance /Supply Chain Management/ Travel and Accommodation. Thorough knowledge of BAS and LOGIS, Financial Management, PFMA, Treasury Regulations and other related legislation, Government Policies, Departmental policies, procedures and practices, Departmental prescripts, Policy analysis and development, Contract Management. Must have excellent communications skills(both written and verbal), Strategic management, report writing, problem solving and analysis, detail conscious, interpersonal, analytical, people management, Service delivery innovation, client orientation and customer focus, leadership, interpretation of regulations and laws, allocating of duties to others, allocation of resources in emergencies, writing formal correspondence or memoranda skills.
DUTIES: The successful candidate will oversee the effective and efficient administration of transport, fleet and rentals and the processing of related payment transactions in the Department of Telecommunications and Postal Services in line with the relevant legislation, frameworks and policies. Manage the implementation and maintenance of a proper invoice recording and tracking system as prescribed by Practice Note 34 from National Treasury to ensure that payments are made within 30 days as required by section 8.2.3 of the Treasury Regulations. Manage the G.G. fleet, leased vehicle, Bankfin, car rentals and shuttle services. Manage and authorize requisitions captured on LOGIS. Manage and authorize orders for transport, fleet and rentals to ensure timeous service delivery. Liaise and interact with stakeholders with regards to the placing of orders and the payment of thereof. Manage and monitor the outstanding transport, fleet and rentals commitments to ensure that no double payments are made and that long outstanding orders are followed up weekly. Manage the placing and clearance of items placed on the Fruitless and Wasteful and on the Suppliers Miscellaneous accounts. Ensure the preparation and submission of the various reports to the Deputy Director on a monthly. Manage the implementation and maintenance of Travel Policies, Treasury Regulations and other related legislation. Manage service standards in order to adhere to agreed order and payment turnaround times. Manage the provision of Departmental and Government Garage vehicles for service delivery. Manage all resources allocated to the unit/section.
DEPUTY DIRECTOR: POLICY MONITORING AND EVALUATION
REF NO: 0009
SALARY: A basic salary of R532 278 per annum and benefits
CENTRE: Pretoria, Hatfield
REQUIREMENTS: A relevant degree or equivalent qualification at NQF level 7, with 3-5 years experience within the monitoring environment. Knowledge of Applicable legislations, including the Public Finance Management Act, Treasury Instructions, Public Service Act, Public Service Regulations, Electronic and Communication Act, Independent Communication Authority of South Africa Act, Linkages with government clusters, Departmental standards and regulations. Must have excellent communications skills(both written and verbal), program and project management, knowledge management, change management, problem solving and analysis, people management, client orientation and customer focus.
DUTIES: The successful candidate will support ICT policy implementation and support the scenarios construction for the ICT environment. Conduct analysis of public funding models within the telecommunications industry in order to impact on the cost to communicate. Conduct research in order to inform the monitoring and evaluation system. Support the development of a framework for monitoring and evaluation, in support of assessing the impact of policies and regulations. Determine a baseline economic statistics related to the telecommunications and ICT sector in order to inform the decision making process. Contribute to the policy formulation process of ICT policies. Support the provision of a framework for qualitative and quantitative research analysis in support of policy development. Manage resources within the Directorate in order to achieve the strategic objectives of the Branch. Facilitates ICT scenarios in order to input into the stakeholder engagement
ASSISTANT DIRECTOR: TRAVEL ACCOUNTS
REF NO: 0006
SALARY: A basic salary of R272 804 per annum and benefits
CENTRE: Pretoria, Hatfield
REQUIREMENTS: A relevant degree or equivalent qualification at NQF level 7, with 2-3 years experience in Travel and accommodation/ Supply Chain Management / Finance. Thorough knowledge of BAS and LOGIS, Financial Management, PFMA, Treasury Regulations and other related legislation, Government Policies, Departmental policies, procedures and practices, Departmental prescripts, Policy analysis and development, Contract Management. Must have excellent communications skills(both written and verbal), Strategic management, report writing, problem solving and analysis, interpersonal, analytical, people management, Service delivery innovation, Client orientation and customer focus, Leadership, Interpretation of regulations and laws, allocating of duties to others, allocation of resources in emergencies, writing formal correspondence or memoranda skills.
DUTIES: The successful candidate will oversee the effective and efficient administration of transport and accommodation and the processing of payments transactions in the Department of Telecommunications and Postal Services in line with the relevant legislation, frameworks and policies. Manage the implementation and maintenance of a proper invoice recording and tracking system as prescribed by Practice Note 34 from National Treasury to ensure that payments are made within 30 days as required by section 8.2.3 of the Treasury Regulations. Oversee the effective and efficient administration of the payment processes for the various travel and accommodation accounts. Manage and authorize requisitions captured on LOGIS. Manage and authorize orders for travel and accommodation to ensure timeous service delivery. Manage and monitor the outstanding travel and accommodation commitments to ensure that no double payments are made and that long outstanding orders are followed up. To liaise and interact with stakeholders with regards to the placing of orders and the payment of thereof. Oversee the placing and clearance of items placed on the Fruitless and Wasteful and on the Suppliers Miscellaneous accounts. Ensure the timeous submission and preparation of various reports to the Deputy Director monthly or if otherwise required. Manage the implementation and maintenance of Travel Policies, Treasury Regulation and other related legislation. Manage service standards in order to adhere to agreed order and payment turnaround times. Act as a contact person for emergency travelling arrangements and ensure that the relevant approvals are submitted. Manage all resources allocated to the unit/section.
ASSISTANT DIRECTOR: POLICY MONITORING & EVALUATION
REF NO: 0010
SALARY: A basic salary of R270 804 per annum
CENTRE: Pretoria, Hatfield
REQUIREMENTS: A relevant degree or equivalent qualification at NQF level 7, with 2-4 years experience of working within the monitoring environment. Knowledge of Applicable legislations, Public Finance Management Act, Treasury Instructions, Public Service Act, and Public Service Regulations, Electronic and Communication Act, Structure and functioning of the Department, ICT Industry policy and regulation. Must have excellent communications skills(both written and verbal), program and project management, knowledge management, problem solving and analysis, people management, Client orientation and customer focus, ICT market development.
DUTIES: The successful candidate will support ICT the policy in implementation and support the scenarios construction for the ICT environment. Evaluate trends within the telecommunications industry in order to impact on the cost to communicate. Conduct desktop research in order to inform the monitoring and evaluation system. Compile economic statistics related to the telecommunications and ICT sector in order to inform the decision making process. Contribute to the policy formulation process of ICT policies. Support the provision of a framework for qualitative and quantitative research analysis in support of policy development. Conceptualise ICT scenarios in order to input into the stakeholder engagement.
ASSISTANT DIRECTOR: DOCUMENTS AND RECORDS MANAGEMENT
REF NO: 0007
SALARY: A basic salary of R270 804 per annum and benefits
CENTRE: Pretoria, Hatfield
REQUIREMENTS: A relevant degree or equivalent qualification at NQF level 7, with 2-3 years experience in documents and records management. Must have excellent communications skills(both written and verbal), strategic management, program and project management, problem solving and analysis, people management, service delivery innovation, client orientation and customer focus, leadership, risk management skills.
DUTIES: The successful candidate will effectively and efficiently implement HR Documents and Records Management processes, systems and activities in the Department. Implement all HR Documents and Records Management processes, procedures and activities in the department in line with the NARS Act and related directives and regulations applied within the public service. Implement policies and procedures related to HR Document and Records management in the department in compliant to applicable public service legislation. Provide support on effective governance and compliance to Document and Records management legislation, policies, directives and related determination in the public service. Implement HR Registry and messenger services in the department.
CHIEF REGISTRY CLERK REF
NO: 0008
SALARY: A basic salary of R183 438 per annum and benefits
CENTRE: Pretoria, Hatfield
REQUIREMENTS: A matric with 5-6 years experience in a registry environment. Knowledge of registry duties, practices as well as the ability to capture data. Working knowledge and understanding of the legislative framework governing public service, storage and retrieval procedures in terms of the working environment. Must have excellent communications skills(both written and verbal), problem solving and analysis, planning and organizing, people management, client orientation, record keeping, computer literacy and risk management skills.
DUTIES: The successful candidate will effectively and efficiently supervise and administer Human Resources related Documents Management for the Department. Supervise and administer all Human Resources Documents and Records Management processes, procedures and activities in the Department in line with the National Archives and related directives applied in the Public Service. Supervise and administer effective governance and compliance to Document and Records Management legislation, policies, directives and related determination in the Department. Supervise and administer Human Resources Registry and Messenger services and all Human Resources and assets allocated to the sub-directorate. Manage disposal in line with legislation, Audit of HR information. Responsible for the receiving and distributing of mail. Recording of incoming and outgoing correspondence.
Interview Hints and Tips
Arrive on time for the interview. Plan your trip and leave early if you have to or if you are unfamiliar with the area. Give yourself enough time to find the building as well as parking. You also need keep your diary open after the interview. Your interview might be running longer than anticipated.
Remember to take a few extra copies of your CV with you. One copy is for you should you have to refresh your memory. The other copies are for the interviewer and anyone else sitting in on the interview. You only need to produce these if there is a need for them.
Be careful not to over- or under-dress for an interview. The golden rule is to look professional and smart even if everyone else at the company is wearing jeans. Speak to your employment agency for guidance with specific acompanies.
Women:
- More conservative outfit and coordinate all the colours
- Moderate shoes
- Limited jewellery
- Make sure your hairstyle is neat and hair clean
- Not too muck make-up and perfume
- Nails must be neat and clean
Men:
- Conservative suit with a white long sleeve shirt
- Conservative tie (no cartoon characters)
- Dark socks, professional shoes
- Limited jewellery
- Make sure your hairstyle is neat and hair clean
- Not too much aftershave
- Nails must be neat and clean
The interviewer will be judging the effect of your appearance on customers as well as staff. Your "look" must project the fact that you are the perfect '"fit" for that specific position and company.
Get rid of chewing gum and check your overall appearance before walking into the organisation's premises.
Switch your cellphone off once the interviewer knows that you have arrived for the interview - never, ever take a call during an interview. If there is a medical emergency in your family and your phone needs to be on then inform the interviewer and ask for permission to leave your phone on. In most cases the person will agree to it.
Remember to take a file with pen paper with you to the interview. This will assist you in making notes and to write down questions you might want to ask later.
The interview starts when the first question is asked. Right? Wrong. The interview starts the minute you arrive at the company and you will be under scrutiny by everyone who knows that interviews are being held. Be friendly with cleaning staff, secretaries and everyone else you encounter on your way to the interview. This will make you feel more positive as well as leave positive people in your wake. The last thing you need is for a staff member to mention how rude you were before the interview. Or for the secretaries to tell the manager that you had an attitude with them and you thought you were important!
Studies have shown that most interviewers make up their mind within the first few minutes. You therefore need to greet your interviewer by making comfortable eye contact, shaking hands firmly and introducing yourself in a confident manner.
Make a connection and build a relationship with the interviewer. Remember that they are already happy with your CV and now wants to check you out. Your attitude will be more important than most of your answers.
Only sit down when offered a chair.
If you are offered any coffee or tea you have three choices: Coffee, tea or nothing. Do not go and ask for something not offered - the organisation might not have it on the premises and the interviewer could feel embarrassed.
Keep an eye on your body language and avoid fidgeting, biting your nails, playing with your car keys, etc.