APPLICATIONS: Department of Defence, Finance Management Division, DFSS, Career Management Section, Private Bag X137, Pretoria, 0001 or hand-delivered to: Poynton building, 195 Bosman Street, Pretoria, where it must be placed in wooden post box number 5 at Reception.
NOTE: (Please use reference number not Post number)
Closing date: 1 August 2014
NOTE: The Department of Defence is an affirmative action employer which endeavours to apply representivity and gender equality where appropriate. Applications must be submitted on the prescribed form Z83 (obtainable from any Public Service department), which must be originally signed and dated by the applicant and which must be accompanied by a detailed CV (with full particulars of the applicants’ training, qualifications, competencies, knowledge & experience) and all documents attached must be certified a true copy and must be dated.
Certification must not be older than three months at the closing date of the advert. (I.e. Educational qualifications, ID Copy and Driver s license). Failure to comply with the above instructions will result in applications being disqualified.
Applicants applying for more than one post must submit a separate form Z83 (as well as the documentation mentioned above) in respect of each post being applied for. If an applicant wishes to withdraw an application it must be done in writing. Should an application be received where an applicant applies for more than one post on the same applications form, the application will only be considered for the first post indicated on the application and not for any of the other posts. Under no circumstances will photostat copies or faxed copies of application documents be accepted. The successful candidates will be subjected to Personnel Suitability Checks (criminal record-, citizenship- and financial / asset record checks and qualification and employment verification). Successful candidates will also be subjected to security clearance processes. Potential candidates, declared in excess must indicate their excess status on Z83,
Applicants who do not receive confirmation or feedback within 3 (three) months after the closing date, please consider your application unsuccessful. Due to the large volume of responses anticipated, receipt of applications will not be acknowledged and correspondence will be limited to short-listed candidates only.
For more information on the job description(s) please contact the person indicated in the post details. Successful candidates will be appointed on probation for the period of twelve (12) months ito the prescribed rules. The Department reserves the right not to make appointment(s) to the advertised post(s). The advertisement(s) contained herein is/are meant for the attention/perusal of serving employees / officials of the DOD / Public Service.
Persons not employed by the DOD / Public Service may thus not apply for the vacancies advertised in this Circular.
DEPUTY DIRECTOR
REF NO: CFO/14/7/1
This post is advertised in DOD and Broader Public Service
SALARY: R532 278 per annum
CENTRE: Financial Management Division, Chief Director Financial Services, Directorate Finance Support Services, Sub-directorate: Special Finance Services
REQUIREMENTS: Minimum requirements: Appropriate B degree or three year National Diploma. A minimum of three years as an Assistant Director in finance environment. Experience and exposure in financial management and administration. Knowledge of the PERSOL / PERSAL and Financial Management System (FMS) mainframe programs would serve as a strong recommendation. Must possess knowledge and understanding of the Finance, Logistics and Contract Management processes in the DOD. Ability to effectively and correctly interpret and apply policy, prescripts, regulations and instruction. Ability to compile, draft and present effective management reports. Well-developed verbal/written communication skills, interpersonal skills and able to conduct effective presentations at senior level. Possession of a valid RSA driver’s license.
DUTIES: Assist Director Finance Support Services (DFSS), Chief Director Finance Services (CDFS) and the Chief Financial Officer (CFO) in discharging the duties prescribed in chapter 5 of the Public Finance Management Act (PFMA). Provide financial support service in accordance with the PFMA and the Treasury Regulations (TR’s), including all associated reports. Establish and maintain appropriate internal controls and reporting systems in order to meet performance expectations. Ensure that the provision of cost effective, efficient and economical contract administration and admin support services for the Financial Management Division (FMD). Managing and monitoring financial risk, allocating resources to established goals/objectives, ensuring effective utilization of financial resources and preparing an internal DFSS budget in line with the strategic objectives of the organization. Coordinating, evaluating and submitting of inputs/reports as and when required by DFSS and / or CDFS and the CFO. Responsible for the Assets register and Procurement of goods and services for the division.
ENQUIRIES: Ms M.P. Molefe tel: (012) 392 2558/9
ASSISTANT DIRECTOR
REF NO: CFO/14/7/2
This post is advertised in DOD and Broader Public Service
SALARY: R270 804 per annum
CENTRE: Financial Management Division, SA Army Armour Formation Budget Management Office
REQUIREMENTS: Minimum requirements: A B degree or three years National Diploma qualifications with finance related main subjects with minimum of five years relevant experience. Computer literate in Word Processing (MS Word), Spread sheets (Excel) and Presentation (Power Point). Practical experience and knowledge of estimating, budgeting and expenditure control process and related programs on the Finance Management System (FMS). Knowledge of estimating, budgeting and budget control in the Public Service will also be considered. Good reasoning, mathematical analytical and innovative thinking ability as well as problem solving ability. Proven managerial skills and capabilities at executive level with good negotiating ability. Being qualified to operate the FMS Information Centre (IC) application and to draft report in this regard would be a strong recommendation. Ability to correctly interpret and apply policy. Well-developed verbal and written communication skills. Ability to draft effective reports and well-developed presentation skills and ability to conduct effective briefings to senior management and able to travel at short notice when required. Team worker, trustworthy, reliable with good interpersonal relations. Receptive to work-related suggestion/idea and decisive/persevering iro task finalisation. Ability to handle a variety of task execution working under pressure and willing and able to work after hours at short notice. Effective HR management skills. In possession of or able to obtain a DOD confidential security clearance.
DUTIES: Executing of all budgeting and budget control duties and responsibilities, as specified in the Public Finance Management Act (PFMA), the Treasury Regulations as well as Budget Circulars and Practice Notes addressing both the domestic and corporate budget of the SA Army Arm Fmn. Capturing the draft budget of the SA Army Fmn on the Financial Management System (FMS) of the DOD. Preparing budget management documentation for SA Army Fmn as required by Budget Manager SA Army and the GOC SA Army Arm Fmn and the submission of required financial reports to the GOC SA Army Arm Fmn. Formulation and managing of policy regarding the expenditure of the SA Army Armour Fmn. Managing of a valid, accurate and reliable Costing Database for the SA Army Armour Fmn. Managing the re-allocation of budget allocation and income for the SA Army ARM Fmn. Identifications of exceptions for re-planning purposes. Requisition of Roll Over funds. Rendering of financial advice. Compile and present budget and expenditure control reports to higher management by means of Power Point. Direct, orchestrate and control the execution of the Finance Governance Function within the SA Army Arm Fmn. Direct, orchestrate and control the Finance Non- Compliance of the Administration function within the SA Army Arm Fmn. Effective management of personnel, assets and material resorting under control of this post.
ENQUIRIES: Mr B.V. Goqwana tel: (012) 355-1238
SENIOR STATE ACCOUNTANT
REF NO: CFO 14/7/3
This post is advertised in the DOD and broader public service
SALARY: R227 802 per annum
CENTRE: Finance Management Division, Chief Directorate Budget Management. SA Army Budget Management Office, Engineer Formation, Pretoria.
REQUIREMENTS: A B degree or three year National Diploma with Finance/Accounting related subjects with a minimum of three years relevant experience and or Grade 12 certificate with finance related subjects with a minimum of seven years relevant experience. Financial Management System (FMS), Information Centre (IC) qualified. HR, Finance and Information Management Skills. Ability to draft complex programs/reports in this regard would be a strong recommendation.
Special requirements (skills needed): Computer literate and skilled in MS Word, Excel and PowerPoint. Thorough knowledge of estimating, budgeting and expenditure control process within the DOD and related transactions on FMS. Creative, strong mathematical, problem solving and statistical analysing ability. Well-developed verbal and written communication skills. Ability to analyse and interpret Policies, Instruction and Regulations. Receptive to work-related suggestions / ideas, decisive / persevering ito task finalisation and sound judgemental ability. Ability to effectively function as part of a team. Possession of a valid driver’s license / Military driver’s licence will be a strong recommendation. In possession of or able to obtain a DOD confidential security clearance.
DUTIES: Assist with the formulation of internal controls, monitor and assure compliance with control functions as contained in Finance Regulations, Treasury Instruction, and Manual for Finance Planning and Budgeting Systems in the Public Service as well as the Public Finance Management Act (PFMA). Assist with budgeting and expenditure control as performed at level 2 as well as preparing budgeting and expenditure control documentation. Provision of expenditure trends, performance management reporting on expenditure for the client through the development of IC reports and graphic presentations and keeping a database. Prepare monthly Early Warning Reports (EWR’s). Execution of in year- budget control on expenditure. Assist with the Financial Authorisation (FA) process. Assist in the management of re-allocation of funds requested to SA Army. Participate in Expenditure Control Committee (ECC) meetings. Participate in budgeting processes and revision of budget appropriation to level 4 Budget Holders and monitor execution thereof. Assist in handling Audit Queries, Conduct Preliminary Investigations (PI’S) iro potential irregularities and compilation of reports to the client. Managing and supervising all subordinates and being accountable for all security of information and material under his / her control.
ENQUIRIES: Mr B.V. Goqwana tel: (012) 355-1238
SENIOR STATE ACCOUNTANT
REF NO: CFO/14/7/4
This post is advertised in DOD and Broader Public Service
SALARY: R227 802 per annum
CENTRE: Financial Management Division, Directorate Finance Support Services, Sub-Dir. Fin Est., Admin Support Section.
REQUIREMENTS: A B degree or three years National Diploma in Finance/Accounting with a minimum of three years relevant experience and or Grade 12 certificate with a minimum of seven years relevant experience. Computer literate iro microcomputer programs MS Word, MS Excel, Spread sheets and Word Processing as well as the FMS. Successful completion of applicable Financial Management System (FMS) courses will be strong recommendation. Knowledge of the financial and procurement processes in the Department of Defence (DOD). Ability to interpret and correctly apply financial policy. Basic knowledge of core processes. Analytical and innovative thinking ability as well as the ability to compile and draft affective reports. Well-developed communication skills. Strongly orientated towards teamwork and delivering effective, efficient and friendly client service. Receptive to work-related suggestions and ideas. Decisive/persevering iro to task finalization with ability to work under pressure.
DUTIES: Provide general administrative and logistic support to officials of the Financial Management Division (Finance Division). Assist the Assistant Director Admin Support (AD Admin Support) with timely stocktaking of all Face Value Documents (FVD) as well as the regular up-dating and allocating of Accounting Status iro all users/clients. Stocktaking of all FVD at Fin Accounting Services Centres on a quarterly basis. Confirmation of correct FVD administration on a quarterly basis. Reporting, investigating and following up of all finance-related irregularities iro FVD. Evaluation and updating of procedures and processes iro FVD. Regular updating of the FVD database on the applicable Financial Management (FMS) programs. Assist the Assistant Director Admin Support (AD Admin Support) in compiling a budget for Directorate Finance Support Services. Assist in the consolidation of the budget for the Fin Div. Supervising all personnel who resort under the control of this post.
ENQUIRIES: Ms M.P. Molefe, tel: 012 392 2558/9
SENIOR STATE ACCOUNTANT
REF NO: CFO/14/7/5
This post is advertised in the DOD and broader Public Service
SALARY: R227 802 per annum
CENTRE: Financial Management Division, Chief Directorate Accounting, Directorate Stores, Services & Related Payments, FASC Oudtshoorn
REQUIREMENTS: A three year degree/National Diploma with Finance/Accounting related subjects with a minimum of three years relevant experience and or Grade 12 certificate with finance related subjects with a minimum of seven years relevant experience. Successful completion of accounting courses related to the Directorate Stores, Services and Related Payments by serving officials / members of Department of Defence (DOD) would serve as a strong recommendation. At least three years experience in a supervisory capacity at a FASC or a Finance Office external to the DOD. Proven ability of understanding, interpreting and correctly applying financial policy and prescripts. Thorough knowledge of contract management and supply chain management process and policies. Special requirements (skills needed): Computer literate (MS Word, Excel and PowerPoint) and have knowledge of financial management mainframe computer systems. Sound knowledge of the Public Finance Management Act and Treasury Regulations will serve as a strong recommendation. Thorough knowledge of the financial and accounting processes. Well -developed reasoning, mathematical, analytical and innovative thinking and problem solving ability. Proven managerial skills and capabilities. Ability to effectively compile and present reports. Must be knowledgably with Human Resource Management (people management) practices. Well-developed verbal and written communication skills with good interpersonal relations. Ability to effectively liaise and communicate with clients. Orientated towards teamwork, receptive to work-related suggestions / ideas. Decisive and persevering iro task finalisation. Positive, loyal, creative and trustworthy. Permanent RSA citizen with no criminal record. In possession of a valid RSA vehicle driver’s license is essential. Be in possession of a valid DOD vehicle driver’s license would serve as an advantage. The successful candidate will be required to complete all relevant courses.
DUTIES: Manage the FASC effectively, efficiently and economically. Regularly supply the Regional Accounting Manager with prescribed reports and feedback. Ensure timely payment of all invoices according to policy and prescripts. Successful management of all Central Advance System events and Face Value documents. Accounting of revenue due to the DOD and administration of Paymaster-General Account deposits. Successful execution of thorough control measures regarding the administration and safekeeping of cash and payments of accounts. Report, investigate and follow-up of all finance related irregularities. Evaluate and maintain the security measures at the FASC. Train and develop of all subordinate personnel. Manage personnel, assets and material resorting under control of the FASC. Timely finalisation of all audit queries. Manage the safekeeping of all related accounting documentation.
ENQUIRIES: Mr T.C. Roberts, tel: (041) 505 1481
Interview Hints and Tips
Arrive on time for the interview. Plan your trip and leave early if you have to or if you are unfamiliar with the area. Give yourself enough time to find the building as well as parking. You also need keep your diary open after the interview. Your interview might be running longer than anticipated.
Remember to take a few extra copies of your CV with you. One copy is for you should you have to refresh your memory. The other copies are for the interviewer and anyone else sitting in on the interview. You only need to produce these if there is a need for them.
Be careful not to over- or under-dress for an interview. The golden rule is to look professional and smart even if everyone else at the company is wearing jeans. Speak to your employment agency for guidance with specific acompanies.
Women:
- More conservative outfit and coordinate all the colours
- Moderate shoes
- Limited jewellery
- Make sure your hairstyle is neat and hair clean
- Not too muck make-up and perfume
- Nails must be neat and clean
Men:
- Conservative suit with a white long sleeve shirt
- Conservative tie (no cartoon characters)
- Dark socks, professional shoes
- Limited jewellery
- Make sure your hairstyle is neat and hair clean
- Not too much aftershave
- Nails must be neat and clean
The interviewer will be judging the effect of your appearance on customers as well as staff. Your "look" must project the fact that you are the perfect '"fit" for that specific position and company.
Get rid of chewing gum and check your overall appearance before walking into the organisation's premises.
Switch your cellphone off once the interviewer knows that you have arrived for the interview - never, ever take a call during an interview. If there is a medical emergency in your family and your phone needs to be on then inform the interviewer and ask for permission to leave your phone on. In most cases the person will agree to it.
Remember to take a file with pen paper with you to the interview. This will assist you in making notes and to write down questions you might want to ask later.
The interview starts when the first question is asked. Right? Wrong. The interview starts the minute you arrive at the company and you will be under scrutiny by everyone who knows that interviews are being held. Be friendly with cleaning staff, secretaries and everyone else you encounter on your way to the interview. This will make you feel more positive as well as leave positive people in your wake. The last thing you need is for a staff member to mention how rude you were before the interview. Or for the secretaries to tell the manager that you had an attitude with them and you thought you were important!
Studies have shown that most interviewers make up their mind within the first few minutes. You therefore need to greet your interviewer by making comfortable eye contact, shaking hands firmly and introducing yourself in a confident manner.
Make a connection and build a relationship with the interviewer. Remember that they are already happy with your CV and now wants to check you out. Your attitude will be more important than most of your answers.
Only sit down when offered a chair.
If you are offered any coffee or tea you have three choices: Coffee, tea or nothing. Do not go and ask for something not offered - the organisation might not have it on the premises and the interviewer could feel embarrassed.
Keep an eye on your body language and avoid fidgeting, biting your nails, playing with your car keys, etc.