APPLICATIONS: Please forward your application, quoting the reference number to: The Director- General, Department of Higher Education and Training, Private Bag X174, Pretoria, 0001 Or Hand Deliver To: 123 Francis Baard Street, (Old Name 123 Schoeman Street), Cnr Sophie De Bruyn & Francis Baard Street, (Old Name Cnr Schubart & Schoeman), Pretoria, Reception Area.
Closing date: 25 July 2014, applications received after the closing date or faxed applications will not be considered.
NOTE: Applications must be submitted on form Z83 obtainable from any public service department and must be accompanied by a comprehensive CV and certified copies of qualifications. The successful candidate will be subjected to a security clearance and verification of qualifications. Interviewed candidates will be subjected to a competency assessment where necessary. Correspondence will only be entered into with short-listed applicants. Special Note: Applicant must note that the Nation Skills Fund is going through a re-organisation and therefore the Director-General or Delegated official reserve the right to make changes and alterations to the job descriptions as he deem reasonable.
DEPUTY DIRECTOR: PROVINCIAL OPERATIONS AND STRATEGIC PROJECTS 8 POSTS
REF NO: DHET 72/07/2014
Branch: Skills Development
Chief Directorate: National Skills Fund
Directorate: Provincial Operations and Strategic Projects
SALARY: All-Inclusive Remuneration Package R630 822 per annum
CENTRE: Pretoria
REQUIREMENTS: A 3 years bachelor degree, diploma or equivalent qualification in the relevant field. A Project Management qualification will be an added advantage. A minimum of 5 years’ experience in a public service and private sector delivery environment is required. Experience in managing projects at a national scale will be an added advantage. The ideal candidate should be conversant with the public service delivery and management issues and have the ability to plan and convert policy into action. A valid driver’s license is required. Candidate must be willing to travel the country extensively and work irregular hours. SKILLS: Project Management, Financial Management, Strategic Management, National Qualification Framework, National Skills Development Strategy, Familiarity with Government Priorities for Socio-Economic development; General Management, South African Labour Market, BBBEE, Skills Development Act, Skills Development Levies Act, Employment Equity Act, Basic Conditions of Employment Act, SAQA Act and PFMA and Treasury regulations. Supervisory and leadership skills, facilitation skills, computer literacy, presentation skills, innovative, analytical, verbal and written communication skills and problem solving, Quality Management Skills, Research & development skills.
DUTIES: Manage the performance of staff in the sub-directorate. Responsible for programme development and coordination including disbursement and operational policy. Responsible for developing and reviewing operational manuals. Responsible for development of a framework for funding applications in line with national priorities. Responsible for evaluating project proposals, applications and submissions. Responsible for evaluating the implementation capacities of projects implementers. Responsible for Development, implementation and monitoring of Service level agreements / memorandum of agreements. Plan and oversee monitoring and evaluation of projects in allocated portfolio. Responsible for programme reports and inputs into other implementation reports. Plan and oversee the close-out and final evaluation of project. Manage interface with different stakeholders of the DHET and NSF. Contribute to the development of policy for the implementation of the NSF programmes. Liaise with various external stakeholders in the Provinces.
ENQUIRES: Mr D Sebela Tel: 012 312 5512 or Ms K Mothoagae 012 312 5483
DEPUTY PRINCIPAL: CORPORATE SERVICES (DEPUTY DIRECTOR LEVEL)
ELANGENI FET COLLEGE REF NO: DHET 80/07/2014)
INGWE FET COLLEGE REF NO: DHET 81/07/2014
COASTAL FET COLLEGE REF NO: DHET 82/07/2014
Branch: Vocational Continuing Education & Training
These posts are based in FET Colleges
SALARY: All- Inclusive Remuneration Package R532 278 per annum
CENTRE: These posts are based in FET College
REQUIREMENTS: A Recognized Bachelor’s degree or equivalent qualification specializing in Public Administration and/or Human Resource Management. Six 6 years work experience and minimum of 4 years at management level. Knowledge of all policies and legislation governing education and training in South Africa. Experience in managing people and projects with the ability to plan strategically. Willingness to work irregular hours and travel extensively. Computer literacy (MS Word, MS PowerPoint, MS Excel, MS Excess and MS Outlook). A valid drivers’ license. An understanding of the Department of Higher Education and Training’s strategic vision and priorities.
DUTIES: Provide strategic Leadership in the areas of Human Resources, Facilities Management, Records Management and Governance. Also accountable for the effective delivery of services in each of these areas. Coordinates and drives the preparation for the annual reviews of the College’s Strategic Plan. Facilitates and drives the timely and accurate preparation of the College’s annual budget in line with Strategic priorities. Encourage and builds an organizational climate conducive to optimal performance through implementing change management. Manages the entire human resource management function. Development and implementation of best practice policies, procedures and internal control systems to ensure effective corporate governance. Oversee the proper and effective management of the College’s assets and facilities. Ensure the provision of appropriate and cost effective services. Responsible for IT and information management solutions to meet the specific needs of the College.
ENQUIRES: Mr D Sebela Tel: 012 312 5512 or Ms K Mothoagae 012 312 5483
ASSISTANT DIRECTOR: NSF PROVINCIAL OPERATIONS 7 POSTS
REF NO: DHET 73/07/2014
Branch: Skills Development
Chief Directorate: National Skills Fund
Directorate: Provincial Operations
SALARY: R337 998 per annum
CENTRE: Pretoria
REQUIREMENTS: A 3 years bachelor degree, diploma or equivalent qualification in the relevant field. Project Management qualification will be an added advantage. 3-5 years’ experience in a public service and private sector delivery environment is required. Experience in managing projects at a national scale will be an added advantage. The ideal candidate should be conversant with the public service delivery and management issues and have the ability to plan and convert policy into action. A valid driver’s license is required. Candidate must be willing to travel the country extensively and work irregular hours. SKILLS: Project Management, Financial Management, Strategic Management, National Qualification Framework, National Skills Development Strategy, Familiarity with Government Priorities for Socio-Economic development; General Management, South African Labour Market, BBBEE, Skills Development Act, Skills Development Levies Act, Employment Equity Act, Basic Conditions of Employment Act, SAQA Act and PFMA and Treasury regulations. Supervisory and leadership skills, facilitation skills, computer literacy, presentation skills, innovative, analytical, verbal and written communication skills, problem solving and Quality Management skills.
DUTIES: Assist in managing the performance of staff in the sub-directorate. Assist to plan and oversee monitoring and evaluation of projects in allocated portfolio. Assist in programme development and coordination including disbursement and operational policy. Assist in developing and reviewing operational manuals. Assist in the Development of framework for funding applications in line with National Priorities. Assist in evaluating project proposal, applications and submission. Assist in evaluating the implementation capacities of projects implementers. Assist in the Development, implementation and monitoring of Service level agreements/memorandum of agreements. Assist with input into programme reports and with input into other implementation reports. Assist to plan and oversee the close-out and final evaluation of project. Assist to manage interface with different stakeholders of the DHET and NSF. Contribute to the development of policy for the implementation of the NSF programmes. Manage own projects portfolio as allocated in the Directorate to conduct own monitoring and evaluation and write reports as required.
ENQUIRES: Mr D Sebela Tel: 012 312 5512 or Ms K Mothoagae 012 312 5483
SENIOR PRACTITIONER: PROVINCIAL OPERATIONS 3 POSTS
REF NO: DHET 74/07/2014
Branch: Skills Development
Chief Directorate: National Skills Fund
Directorate: Provincial Operations
SALARY: R227 802 per annum
CENTRE: Pretoria
REQUIREMENTS: Individuals who are in possession of a 3 year degree/ diploma or equivalent qualification and 3 years’ relevant experience. Experience in a project environment and drivers licence will be an added advantage. The ideal candidate should be conversant with the public service delivery and management issues. Skills Development Act, Skills Development Levies Act, National Skills Development Strategy, Treasury Regulations, Public Finance Management Act, South African Qualification Authority Act, National Qualifications Framework (NQF). Proficiency in MS Office packages, Working knowledge of Project Management, Project evaluation, Financial Management, Quality Management Skills, Business Writing Skills, Communication Skills, Presentation Skills, Facilitation Skills and Procurement Skills.
DUTIES: Provide assistance in the administration of projects within the allocated portfolio. Assist with administration of the Project Management Office of the NSF. Assist with audit queries. Provide effective and efficient administrative support to Programme, Project managers and Senior Managers. Ensure proper, safe keeping and administration of all documentation and files in the Project Management Office (PMO). Ensure safe keeping and administration of SLAs/ MOAs/ MOUs/ Protocols and all other project contracts and monitor expiry dates and alert Managers responsible. Collect, analyse and collate information as requested by managers. Scrutinises projects documents to ensure administrative compliance. Where possible accompany the Programme/Project managers to projects site visits, monitoring and invoice verifications. Liaise with stakeholders in the Provinces on submission of reports, performance information or any required documents related to Projects on due dates. Ensure that projects draw down schedules corresponds with approved budgets. Keep and check records of project expenditure and monitor expenditure and alert Managers of possible over/under spending. Administer Solicited and Unsolicited projects proposals. Ensure the effective flow of information and documents to and from all stakeholders. Assist in project management and liaison with stakeholders. Coordinate and Administer projects meetings and minutes. Follow-up on projects actions points and communicate them to relevant role players. Coordinate travel, accommodation, S &T claims and other logistical requests for managers. Provide assistance with supervising subordinates and with their career development.
ENQUIRES: Mr D Sebela Tel: 012 312 5512 or Ms K Mothoagae 012 312 5483
PRACTITIONER: STRATEGIC PROJECTS
REF NO: DHET 75/07/2014
Branch: Skills Development
Chief Directorate: National Skills Fund
Directorate: Provincial Operations
SALARY: R183 438 per annum
CENTRE: Pretoria
REQUIREMENTS: Individuals who are in possession of a 3 year degree/ diploma or equivalent qualification and 2 - 3 years’ relevant experience. Experience in a project environment will be an added advantage. The ideal candidate should be conversant with the public service delivery and management issues. Skills Development Act, Skills Development Levies Act, National Skills Development Strategy, Treasury Regulations, Public Finance Management Act, South African Qualification Authority Act, National Qualifications Framework (NQF). Proficiency in MS Office packages, Working knowledge of Project Management, Project evaluation, Financial Management, Quality Management Skills, Business Writing Skills, Communication Skills, Presentation Skills, Facilitation Skills and Procurement Skills.
DUTIES: Provide assistance in the administration of projects within the allocated portfolio. Assist with administration of the Project Management Office of the NSF. Assist with audit queries. Provide effective administrative support to Programme and Project managers. Ensure proper record keeping of programme administration files. Assist in project management and liaison with stakeholders. Provide assistance with supervising subordinates and with their career development.
ENQUIRES: Mr D Sebela Tel: 012 312 5512 or Ms K Mothoagae 012 312 5483
PERSONAL ASSISTANT TO EXECUTIVE OFFICER
REF NO: DHET 76/07/2014
Branch: Skills Development
Chief Directorate: National Skills Fund
Directorate: Provincial Operations
SALARY: R227 802 per annum
CENTRE: Pretoria
REQUIREMENTS: A three (3) year secretarial degree/ diploma or equivalent qualification in office management and minimum of three (3) years employment experience in rendering administrative and secretarial support. The ideal candidate should have good telephone etiquette, be computer literate, be able to do research and do analysis of documents and situations. The ideal candidate should be conversant with the public service delivery and management issues. Skills Development Act, Skills Development Levies Act, National Skills Development Strategy. Treasury Regulations and working knowledge of the Public Finance Management Act, South African Qualification Authority Act, National Qualifications Framework (NQF). The individual should have basic knowledge of financial administration. Language skills and written and verbal communication skills; Organization and Prioritization Skills; Good people skills, Reliable, Tact and discretion, well- groomed and self-motivated. Confidentiality, Attention to detail, Work well under pressure, Analytical, Be proactive, Excellent Communication and Minute-taking presentations. Special Requirements: Willing to work overtime, as and when needs arise or deemed necessary. Willing and able to assist in the offices of other senior managers as and when needs arise or deemed necessary.
DUTIES: Provide a secretarial and administrative support service to the Manager. Arranging meetings, manage diary, logistical arrangements as required. Type letters, submissions, memos, reports and open mail (Performs advanced typing work). Answering and screening all calls, directing or attending to those not required to be attended to by the Manager. Check in/out-tray on daily basis and make sure the Manager attends to urgent issues. Tracking of submissions/memo’s routed from/via the Managers office. Render a general secretarial and office auxiliary service that includes arranging air, rail and road bookings and accommodation for the Manager. Provides support to the Manager with the administration of the Manager’s budget. Provides support to the Manager regarding meetings. Monitor resolutions taken at management meetings and inform the Manager on progress made. Operates and ensures that office equipment, eg. fax machines and photocopiers are in good working order. Records the engagements of the Senior Manager. Coordinates with and sensitizes/advises the Senior Manager regarding engagements. Compiles realistic schedules of appointments. Ensures the effective flow of information and documents to and from the office of the Senior Manager. Ensures the safekeeping of all documentation in the office of the Senior Manager in line with relevant legislation and policies. Obtains inputs, collates and compiles reports, eg. Progress reports/Monthly Reports/ Management Reports. Scrutinize routine submissions/reports and make notes and/or recommendations for the Director. Responds to enquiries received from internal and external stakeholders. Drafts documents as required. Does filing of documents for the Senior Manager and the unit where required. Collects, analyses and collates information requested by the Manager. Clarifies notes and instructions on behalf of the Manager. Ensures the travel arrangements are well coordinated. Prioritizes issues in the office of the Manager. Manages the attendance, leave register and telephone accounts for the unit. Handles the procurement of standard items like stationery, refreshments etc. for activities for the Manager and the unit. Obtains the necessary signatures on documents like procurement advices and monthly salary reports. Provides support to the Manager regarding meetings. Scrutinizes documents to determine actions/information/other documents required for the meeting. Collects and compiles all necessary documents for the Manager to inform him/her on the contents. Records minutes/decisions and communicates them to relevant role-players, follows up on progress made. Coordinates logistical arrangements for meetings when required. Collects and coordinates all the documents that relate to the Manager’s budget. . Remains up to date with regard to the prescripts/policies and procedures applicable to his/her work terrain to ensure an efficient and effective support to the Senior Manager. Remains abreast with the procedures and processes that apply in the office of the Manager.
ENQUIRES: Mr D Sebela Tel: 012 312 5512 or Ms K Mothoagae 012 312 5483
PERSONAL ASSISTANT TO CHIEF FINANCIAL OFFICER REF NO: DHET 77/07/2014, DIRECTOR: FINANCE REF NO: DHET 78/07/2014, DIRECTOR: PROVINCIAL OPERATIONS REF NO: DHET 79/07/2014
SALARY: R183 438 per annum
CENTRE: Pretoria
REQUIREMENTS: A three (3) year secretarial degree/ diploma/ NCV level 4/ office management or equivalent qualification; A minimum of three (3) years employment experience in rendering a support service to senior management. The ideal candidate should have good telephone etiquette, be computer literate, be able to do research and do analysis of documents and situations. The ideal candidate should be conversant with the public service delivery and management issues. Skills Development Act, Skills Development Levies Act, National Skills Development Strategy. Treasury Regulations and working knowledge of the Public Finance Management Act, South African Qualification Authority Act, National Qualifications Framework (NQF). The individual should have basic knowledge of financial administration. Language skills and written and verbal communication skills; Organization and Prioritization Skills; Good people skills. Reliable, Tact and discretion, well- groomed and self-motivated. Special Requirements: Willing to work overtime, as and when needs arise or deemed necessary. Willing and able to assist in the offices of other senior managers as and when needs arise or deemed necessary.
DUTIES: Provide a secretarial and administrative support service to the Manager. Arranging meetings, manage diary, logistical arrangements as required. Type letters, submissions, memos, reports and open mail (Performs advanced typing work). Answering and screening all calls, directing or attending to those not required to be attended to by the Manager. Check in/out-tray on daily basis and make sure the Manager attends to urgent issues. Tracking of submissions/memo’s routed from/via the Managers office. Render a general secretarial and office auxiliary service that includes arranging air, rail and road bookings and accommodation for the Manager. Provides support to the Manager with the administration of the Manager’s budget. Provides support to the Manager regarding meetings. Monitor resolutions taken at management meetings and inform the Manager on progress made. Operates and ensures that office equipment, eg. fax machines and photocopiers are in good working order. Records the engagements of the Senior Manager. Coordinates with and sensitizes/advises the Senior Manager regarding engagements. Compiles realistic schedules of appointments. Ensures the effective flow of information and documents to and from the office of the Senior Manager. Ensures the safekeeping of all documentation in the office of the Senior Manager in line with relevant legislation and policies. Obtains inputs, collates and compiles reports, e.g. Progress reports/Monthly Reports/ Management Reports. Scrutinize routine submissions/reports and make notes and/or recommendations for the Director. Responds to enquiries received from internal and external stakeholders. Drafts documents as required. Does filing of documents for the Senior Manager and the unit where required. Collects, analyses and collates information requested by the Manager. Clarifies notes and instructions on behalf of the Manager. Ensures the travel arrangements are well coordinated. Prioritizes issues in the office of the Manager. Manages the attendance, leave register and telephone accounts for the unit. Handles the procurement of standard items like stationery, refreshments etc. for activities for the Manager and the unit. Obtains the necessary signatures on documents like procurement advices and monthly salary reports. Provides support to the Manager regarding meetings. Scrutinizes documents to determine actions/information/other documents required for the meeting. Collects and compiles all necessary documents for the Manager to inform him/her on the contents. Records minutes/decisions and communicates them to relevant role-players, follows up on progress made. Coordinates logistical arrangements for meetings when required. Collects and coordinates all the documents that relate to the Manager’s budget. . Remains up to date with regard to the prescripts/policies and procedures applicable to his/her work terrain to ensure an efficient and effective support to the Senior Manager. Remains abreast with the procedures and processes that apply in the office of the Manager.
ENQUIRES: Mr D Sebela Tel: 012 312 5512 or Ms K Mothoagae
PROJECT FINANCIAL ADMINISTRATOR (SENIOR ADMINISTRATION CLERK 2 POSTS)
REF NO: DHET 83/07/2014
Branch: Chief Financial Officer
Chief Directorate: Financial Support Services
Directorate: Development Support
SALARY: R123 738 Per annum plus 37% service benefits
CENTRE: Pretoria
REQUIREMENTS: A Senior Certificate (Grade 12) or equivalent coupled with at least 6 months working experience in Financial Management. Knowledge of PFMA and other relevant government legislation. Advanced Computer Skills/ Written and Verbal Communication Skills/ Report Writing Skills/Administration Skills. Knowledge of public service procurement systems would be an advantage.
DUTIES: To provide financial and administrative support to projects. Develop a register for approved projects. Monitor and report on projects expenditure to ensure that allocated funds are utilized according to approved project plans. Exercise oversight and ensure that project implementation aligns with the requirements of the DHET: Development Fund approved proposals. Ensure reconciliation of remaining funds when projects close. Prepare the required financial report on DHET Development Fund projects. Recording and tracking of submissions received by and sent out of the project coordination unit. Perform any other duties delegated from time to time in the Directorate.
ENQUIRES: Mr D Sebela Tel: 012 312 5512 or Ms K Mothoagae 012 312 5483
Interview Hints and Tips
Arrive on time for the interview. Plan your trip and leave early if you have to or if you are unfamiliar with the area. Give yourself enough time to find the building as well as parking. You also need keep your diary open after the interview. Your interview might be running longer than anticipated.
Remember to take a few extra copies of your CV with you. One copy is for you should you have to refresh your memory. The other copies are for the interviewer and anyone else sitting in on the interview. You only need to produce these if there is a need for them.
Be careful not to over- or under-dress for an interview. The golden rule is to look professional and smart even if everyone else at the company is wearing jeans. Speak to your employment agency for guidance with specific acompanies.
Women:
- More conservative outfit and coordinate all the colours
- Moderate shoes
- Limited jewellery
- Make sure your hairstyle is neat and hair clean
- Not too muck make-up and perfume
- Nails must be neat and clean
Men:
- Conservative suit with a white long sleeve shirt
- Conservative tie (no cartoon characters)
- Dark socks, professional shoes
- Limited jewellery
- Make sure your hairstyle is neat and hair clean
- Not too much aftershave
- Nails must be neat and clean
The interviewer will be judging the effect of your appearance on customers as well as staff. Your "look" must project the fact that you are the perfect '"fit" for that specific position and company.
Get rid of chewing gum and check your overall appearance before walking into the organisation's premises.
Switch your cellphone off once the interviewer knows that you have arrived for the interview - never, ever take a call during an interview. If there is a medical emergency in your family and your phone needs to be on then inform the interviewer and ask for permission to leave your phone on. In most cases the person will agree to it.
Remember to take a file with pen paper with you to the interview. This will assist you in making notes and to write down questions you might want to ask later.
The interview starts when the first question is asked. Right? Wrong. The interview starts the minute you arrive at the company and you will be under scrutiny by everyone who knows that interviews are being held. Be friendly with cleaning staff, secretaries and everyone else you encounter on your way to the interview. This will make you feel more positive as well as leave positive people in your wake. The last thing you need is for a staff member to mention how rude you were before the interview. Or for the secretaries to tell the manager that you had an attitude with them and you thought you were important!
Studies have shown that most interviewers make up their mind within the first few minutes. You therefore need to greet your interviewer by making comfortable eye contact, shaking hands firmly and introducing yourself in a confident manner.
Make a connection and build a relationship with the interviewer. Remember that they are already happy with your CV and now wants to check you out. Your attitude will be more important than most of your answers.
Only sit down when offered a chair.
If you are offered any coffee or tea you have three choices: Coffee, tea or nothing. Do not go and ask for something not offered - the organisation might not have it on the premises and the interviewer could feel embarrassed.
Keep an eye on your body language and avoid fidgeting, biting your nails, playing with your car keys, etc.