Advertiser: Government Pensions Administration Agency
REF NO: HR-A / TAT / 2014 / 07-2C
Human Resources
12 months contract
SALARY: R148 584.00 per annum plus 37% in lieu of benefits
CENTRE: Pretoria
REQUIREMENTS: An appropriate degree / diploma or equivalent tertiary qualification with 18 month experience in the Human Resources administration of which 6 months should be in the terminations, appointments and Transfers within the public service field or a Grade 12 certificate with at least 3 years experience in the Human Resources administration of which 1 year should be in the terminations, appointments and transfers within the public service field. Knowledge of legislations or relevant acts. Excellent knowledge of the functions on the Persal system that is used for the capturing of Transfers, Appointments and Terminations of Service. Computer literacy that includes a good working knowledge of the Microsoft Office products. Experience in the administration of Transfers, Appointments and Terminations of Service for the Employee Benefits, Pensions Fund and Retirement Fund Administration will be a distinct advantage. Ability to prioritize work and urgent matters and deal with confidential matters Ability to meet strict deadlines Attention to detail and accuracy Good written and verbal communication skills The ability to work independently Excellent organisational skills
DUTIES: Appointment of staff Open files for all new employees. Do nomination forms for appointments. Ensure that all relevant documents are received and if not do regular follow-ups. Do the appointments on Persal Give all relevant documents for the appointments to the Salary Section Termination of staff Rotate files of resigned employees to relevant Sections Do termination transaction on Persal Ensure that last pay certificate and files are received from previous Department in case of transfer or send to new Department. Ensure that all the relevant documentation for resignations is given to the Salary Section Ensure that clearance certificates are completed Complete Z102 and submit via e channel Ensure that files are closed and kept in a safe place General Filing of all documents and safe keeping of files. Ordering of stationary and equipment for the Human Resources Section. Handle general administrative duties related to the Human Resources Section Assist with resettlement Do contract extensions on Persal
ENQUIRIES: Ms. Thenjiwe Gasa 012 319 1304
NOTE: Two HR Administrator: TAT positions are currently available on a 12 month contract at GPAA
APPLICATIONS: Please forward your application, quoting the relevant reference number, Government Pensions Administration Agency, Private Bag X63, Pretoria 0001. OR hand deliver at 34 Hamilton Street, Arcadia, Pretoria. Faxed, e-mailed and late applications will NOT be considered.
FOR ATTENTION: Ms Thenjiwe Gasa - Recruitment
CLOSING DATE: 8 August 2014 at 12h00 noon, No faxed / e-mailed / late applications will be considered.
NOTE: Requirement of applications: Must be submitted on form Z83, obtainable from any Public Service Department (originally signed) or on the internet at http: / / www.info.gov.za / documents / forms / employ.pdf. Must be accompanied by a comprehensive CV with original certified copies of all qualifications (including matriculation), ID document and drivers licence if a prerequisite (copies of certified documents will not be accepted). Certified documents should not be older than 3 months. Non-RSA Citizens / Permanent Resident Permit Holders must attach a copy of his / her Permanent Residence Permit to his / her application. Should you be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA). Applications that do not meet the above requirements will be deemed as unsuccessful. Must include the name and contact details of three references that can comment on their performance.
Applications without an indication of the specific reference number / s as stated in this advertisement will be regarded as unsuccessful. If you have not been contacted within 3 (three) months after the closing date of this advertisement, please accept that your application was unsuccessful. Correspondence will be limited to shortlisted candidates only. Suitable candidates will be subjected to a personnel suitability check (criminal record check, citizenship verification, financial / asset record check, qualification / study verification and previous employment verification). Successful candidates will also be subjected to security clearance. Where applicable, candidates will be subjected to a skills / knowledge test. The Department reserves the right not to make appointment(s) to the advertised post(s).
Interview Hints and Tips
Arrive on time for the interview. Plan your trip and leave early if you have to or if you are unfamiliar with the area. Give yourself enough time to find the building as well as parking. You also need keep your diary open after the interview. Your interview might be running longer than anticipated.
Remember to take a few extra copies of your CV with you. One copy is for you should you have to refresh your memory. The other copies are for the interviewer and anyone else sitting in on the interview. You only need to produce these if there is a need for them.
Be careful not to over- or under-dress for an interview. The golden rule is to look professional and smart even if everyone else at the company is wearing jeans. Speak to your employment agency for guidance with specific acompanies.
Women:
- More conservative outfit and coordinate all the colours
- Moderate shoes
- Limited jewellery
- Make sure your hairstyle is neat and hair clean
- Not too muck make-up and perfume
- Nails must be neat and clean
Men:
- Conservative suit with a white long sleeve shirt
- Conservative tie (no cartoon characters)
- Dark socks, professional shoes
- Limited jewellery
- Make sure your hairstyle is neat and hair clean
- Not too much aftershave
- Nails must be neat and clean
The interviewer will be judging the effect of your appearance on customers as well as staff. Your "look" must project the fact that you are the perfect '"fit" for that specific position and company.
Get rid of chewing gum and check your overall appearance before walking into the organisation's premises.
Switch your cellphone off once the interviewer knows that you have arrived for the interview - never, ever take a call during an interview. If there is a medical emergency in your family and your phone needs to be on then inform the interviewer and ask for permission to leave your phone on. In most cases the person will agree to it.
Remember to take a file with pen paper with you to the interview. This will assist you in making notes and to write down questions you might want to ask later.
The interview starts when the first question is asked. Right? Wrong. The interview starts the minute you arrive at the company and you will be under scrutiny by everyone who knows that interviews are being held. Be friendly with cleaning staff, secretaries and everyone else you encounter on your way to the interview. This will make you feel more positive as well as leave positive people in your wake. The last thing you need is for a staff member to mention how rude you were before the interview. Or for the secretaries to tell the manager that you had an attitude with them and you thought you were important!
Studies have shown that most interviewers make up their mind within the first few minutes. You therefore need to greet your interviewer by making comfortable eye contact, shaking hands firmly and introducing yourself in a confident manner.
Make a connection and build a relationship with the interviewer. Remember that they are already happy with your CV and now wants to check you out. Your attitude will be more important than most of your answers.
Only sit down when offered a chair.
If you are offered any coffee or tea you have three choices: Coffee, tea or nothing. Do not go and ask for something not offered - the organisation might not have it on the premises and the interviewer could feel embarrassed.
Keep an eye on your body language and avoid fidgeting, biting your nails, playing with your car keys, etc.