Department of Transport is an equal opportunity, affirmative action employer with clear employment equity targets. Women and people with disabilities are encouraged to apply.
APPLICATIONS: Department of Transport, Private Bag X193, Pretoria, 0001 of hand deliver at the Forum Building, Cnr Struben and Bosman Street, Pretoria for attention Recruitment Unit, Room 4042. Employees are reminded to quote the relevant reference numbers/post number when applying for these posts.
CLOSING DATE: 13 October 2014
NOTE: Applications must be accompanied by form Z83, obtainable from any Public Service Department, (or obtainable at www.gov.za) and a recent updated comprehensive CV (previous experience must be comprehensively detailed, i.e. positions held and dates), as well as certified copies of all qualifications and ID document. Failure to submit the requested documents/information will result in your application not being considered. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA). The Department reserves the right not to fill the posts. The successful candidates must be willing to sign an oath of secrecy with the Department.
Applicants will be expected to be available for selection interviews and assessments at a time, date and place as determined by the Department. All appointments are subject to the verification of educational qualifications, previous experience, citizenship, reference checks and security vetting. Please note: Correspondence will only be entered into with short-listed candidates.
DEPUTY DIRECTOR: OFFICE OF THE DG REF NO: DOT/HRM/10/22
Branch: Administration (Office of the Director-General)
Chief Directorate: Office of the Director-General
Directorate: Office of the Director-General
SALARY: All salary inclusive package R 532 278 per annum
CENTRE: Pretoria
REQUIREMENTS: Bachelor’s degree in Public Administration and at least five (5) years relevant experience in General Administration, Strategic Management , Business Process Management and Financial Management in high level Office. Note: The following will serve as recommendation: Proven track record of system design, management and maintained in a large organisation; Good understanding of the machinery of Government; Practical experience in Public Administration and Corporate Governance in a large organisation; Working knowledge of Public Sector Legislation; Political awareness and familiarity with broad lines of government policy and protocol; Ability to liaise effectively at levels within and outside the organisation; Ability to work in a team and manage personnel; Excellent communication skills; Proven financial management skills; Proven project management experience; High degree of computer literacy and proven ability to develop highly graphical and interactive presentations; Willingness to work under pressure and long and irregular hours; Proven experience in the management of Cabinet and Parliamentary processes and systems; Working knowledge of the MISS.
DUTIES: The successful candidate will be responsible for: Facilitate operational planning and performance monitoring including weekly. Monthly and annual reporting for the Office of the Director-General; Maintain effective document management and document flow systems for the Office of the Director-General in line with the Departmental systems: database management, management of work flow processes, develop standing operational procedure manuals, maintaining a filing system in line with national Archive policies; Provide support to all operations and projects of the Director-General:-Preparation for Director-General meetings, reproduction and distribution of meetings packs, performing a secretarial function when required, prepare and distribute follow-up schedules and task list, edit and prepare presentations for the Director-General, arrange venues for meetings and compile annual commitment calendar for the Director-General; Do quality assurance and compliance management and ensure compliance with good corporate governance principles:- ensure that all documents comply with the highest possible technical contents quality standards and with legislation of Government and its entities; Draft policies and standard operation procedures for the different work-streams in the Office of the Director-General; Facilitate the signing of documents/submissions by the Director-General; Do data management and access control in line with the MISS; Provide financial management support and oversee budget control, risk management, asset and facilities management and supply chain management; Facilitate Cabinet and Parliamentary processes and ensure compliance with deadlines; Oversee messenger/driver services for the Office of the Director-General as when required; Provide Administrative and Secretarial support to the Director-General, as and when required; Provide stakeholder management support, as and when required; Manage and supervise staff in the sub unit.
ENQUIRIES: Ms Marietjie Lotz Tel: (012) 309 3663
ASSISTANT DIRECTOR: BILATERALS REF NO: DOT/HRM/10/23
Branch: Administration (Office of the COO)
Chief Directorate: International Relations
Directorate: Bilateral
SALARY: R270 804 per annum
CENTRE: Pretoria
REQUIREMENTS: A Bachelor’s Degree or National Diploma in International Relations or Political Science plus three (3) years’ experience. Note: The following will serve as a recommendations: Organisational and communication skills; Computer literacy; Knowledge of the Transport Industry environment; Project Management; Foreign protocols and policy development.
DUTIES: The successful candidate will be responsible for: Maintain and enhance South Africa’s framework of Bilateral Agreements and memorandum of understanding with foreign governments in respect of transport service; Coordinate delegation’s arrangements regarding international engagements; Preparation of submissions outlining issues for discussion in consultation with line function, agencies and other stakeholders; Provide administrative and logistical support for negotiations of Bilateral Agreements and assistance in activities leading to signing of bilateral agreements; Provide assistance in activities relating to tabling of Agreements in Parliament, safe keeping of bilateral agreements and filing with Department of International Relations and Corporation (DIRCO); Administration of International Relations and other duties; Provide support of Bi national Commission (BNC’s); Joints Commissions for Cooperation (JCC’s) and other meetings; Manage Departments involvement in State Visits, foreign Delegations’ visits and International/National meetings dealing with international issues as received and compile reports; Make travel and accommodation arrangements; provide assistance in preparing submissions and compiling country profiles; represent the Department at Interdepartmental meetings coordinated by DIRCO, DIT and other National Departments; Make follow up on activities with foreign countries as well as line function to ensure progress; Responsible for updating of bilateral reports; Responsible for recording and filing of documents; Perform other ad-hoc tasks as required including protocol services to international engagements.
ENQUIRIES: Mr Themba Nkontwana Tel: (012) 309 3157
ADMINISTRATION ASSISTANT REF NO: DOT/HRM/10/24
Branch: Administration (Office of the Director-General)
Chief Directorate: Office of the Director-General
Directorate: Office of the Director-General
SALARY: R148 584 per annum
CENTRE: Pretoria
REQUIREMENTS: Bachelor’s degree / National Diploma in Public Administration. A postgraduate qualification will be an advantage. At least one to two (1-2) years relevant experience in General Administration. Required, knowledge, experience and skills: MISS requirements; Good communication (written and verbal) and interpersonal skills; Analytical, problem solving, computer skills; Must be willing to work beyond normal working hours and work under pressure.
DUTIES: The successful candidate will be responsible for: To maintain and information management system in the Office of the Director-General; Manages general administrative enquiries; Facilitate and assist with the compilation and issuing of planning guidelines,, instructions on the content and formats of submissions as may be required; Provide professional and administrative support towards planning and execution of high level; Maintain filling system in the Office of the Director-General; Maintain an effective document flow system including briefing notes and submissions; Arrange bookings of travel, accommodation and catering; Receive and circulate payslips; Draft weekly progress reports with regards to the movements of documents.
ENQUIRIES: Ms Marietjie Lotz Tel: (012) 309 3663/ 3312
Interview Hints and Tips
Arrive on time for the interview. Plan your trip and leave early if you have to or if you are unfamiliar with the area. Give yourself enough time to find the building as well as parking. You also need keep your diary open after the interview. Your interview might be running longer than anticipated.
Remember to take a few extra copies of your CV with you. One copy is for you should you have to refresh your memory. The other copies are for the interviewer and anyone else sitting in on the interview. You only need to produce these if there is a need for them.
Be careful not to over- or under-dress for an interview. The golden rule is to look professional and smart even if everyone else at the company is wearing jeans. Speak to your employment agency for guidance with specific acompanies.
Women:
- More conservative outfit and coordinate all the colours
- Moderate shoes
- Limited jewellery
- Make sure your hairstyle is neat and hair clean
- Not too muck make-up and perfume
- Nails must be neat and clean
Men:
- Conservative suit with a white long sleeve shirt
- Conservative tie (no cartoon characters)
- Dark socks, professional shoes
- Limited jewellery
- Make sure your hairstyle is neat and hair clean
- Not too much aftershave
- Nails must be neat and clean
The interviewer will be judging the effect of your appearance on customers as well as staff. Your "look" must project the fact that you are the perfect '"fit" for that specific position and company.
Get rid of chewing gum and check your overall appearance before walking into the organisation's premises.
Switch your cellphone off once the interviewer knows that you have arrived for the interview - never, ever take a call during an interview. If there is a medical emergency in your family and your phone needs to be on then inform the interviewer and ask for permission to leave your phone on. In most cases the person will agree to it.
Remember to take a file with pen paper with you to the interview. This will assist you in making notes and to write down questions you might want to ask later.
The interview starts when the first question is asked. Right? Wrong. The interview starts the minute you arrive at the company and you will be under scrutiny by everyone who knows that interviews are being held. Be friendly with cleaning staff, secretaries and everyone else you encounter on your way to the interview. This will make you feel more positive as well as leave positive people in your wake. The last thing you need is for a staff member to mention how rude you were before the interview. Or for the secretaries to tell the manager that you had an attitude with them and you thought you were important!
Studies have shown that most interviewers make up their mind within the first few minutes. You therefore need to greet your interviewer by making comfortable eye contact, shaking hands firmly and introducing yourself in a confident manner.
Make a connection and build a relationship with the interviewer. Remember that they are already happy with your CV and now wants to check you out. Your attitude will be more important than most of your answers.
Only sit down when offered a chair.
If you are offered any coffee or tea you have three choices: Coffee, tea or nothing. Do not go and ask for something not offered - the organisation might not have it on the premises and the interviewer could feel embarrassed.
Keep an eye on your body language and avoid fidgeting, biting your nails, playing with your car keys, etc.