The Office of the Public Service Commission is an equal opportunity, representative employer. It is the intention to promote representitivity (race, gender and disability) in the Public Service through the filling of positions. Candidates whose appointment/transfer/promotion will promote representivity will therefore receive preference. Persons with disability are especially encouraged to apply. An indication of representivity profile by applicants will expedite the processing applications
APPLICATIONS: Forward your application, stating the relevant reference number, to: the Director- General, Office of the Public Service Commission, Private Bag X121, Pretoria, 0001 Physical Address: Commission House, corner Hamilton & Ziervoegel Streets.
FOR ATTENTION: Ms A West
NOTE: Applications must be submitted, on Z83 form, obtainable from any Public Service department and should be accompanied by a recent updated comprehensive CV, originally certified copies of qualifications, Identity Document and driver’s license.
Should you be in possession of a foreign qualification(s), it is the applicant’s responsibility to make sure that foreign qualifications are evaluated by the South African Qualifications Authority (SAQA). The successful candidate will be subjected to reference checking, qualification verification and pre-employment screening procedures. No faxed or e-mail applications will be considered. If you have not been contacted within three months of the closing date of this advertisement, please accept that your application was unsuccessful.
ADMINISTRATIVE SECRETARY TO THE DEPUTY DIRECTOR-GENERAL: INTEGRITY AND ANTI-CORRUPTION REF NO: AS-DDG/IAC/09/2014
(SALARY LEVEL 7)
SALARY: R183 438 per annum
CENTRE: Head Office, Pretoria
REQUIREMENTS: Ideal Candidate Profile: - candidates must have an appropriate recognised Computer Literacy with Senior Certificate coupled with typing competency - A certificate or a three-year Diploma in Office Administration with extensive experience would be an added advantage - Functional PC skills in MS Office Suite, including Word, Excel, PowerPoint and Outlook - Effective Administrative, organisational, financial, communication and multitasking skills - Assertive, trustworthy and professional with integrity - A motivated, self-driven, results and project-oriented individual with initiative and commitment to transformation - Ability to work both independently and as part of a team - Willingness to travel and work beyond normal working hours. Ability to work under sustained pressure and deliver satisfactory results - Ability to maintain high levels of confidentiality and interact with people at various levels - A valid driver’s license will be an added advantage - A top secrete security clearance will be required.
DUTIES: Key Performance Areas: the successful candidate’s duties will include: - Providing administrative support functions for the effective functioning of the DDG: IAC’s office - Researching, abstracting and preparing information and supporting documentation for meetings, projects, presentations and reports - Drafting/typing correspondence/documents including PowerPoint Presentations - Answering the telephone, making and redirecting calls - Organising office logistics including making travelling and accommodation arrangements for the DDG:IAC - Organising meetings/workshops and taking minutes. Maintain an effective filling system - Acting as receptionist - Follow-up on behalf of DDG: IAC on work assigned - Assisting with preparation and administration of the DDG: IAC’s office, budget and expenditure control - Liaising with selected stakeholders in respect of the office operations - Relieving the DDG: IAC of various administrative tasks.
ENQUIRIES: Mr Ayanda Ndlondlolozi TEL NO: 012 352 1212
CLOSING DATE: 17 October 2014
STATE ADMINISTRATION OFFICER: MONITORING AND EVALUATION LEVEL 7 REF NO: SAO: M&E/08/2014
SALARY: R183 438 per annum
CENTRE: Head Office: Pretoria (Monitoring and Evaluation)
REQUIREMENTS: Ideal candidate Profile: Candidates must have an appropriate recognised Diploma/Degree in Public Administration or Social Sciences (NQF level 7) CVs submitted by candidates should indicate the NQF level of their certificates/diplomas and the courses they completed in the three year duration of the course - Research and analytical skills. Candidates should explain in their CVs what research and analysis they have done - Ability to read and summarise articles and other sources and make use of those to support a coherent argument. Good information search, classification and indexing skills - Strong administrative skills - Strong skills in capturing and retrieval of data - Good interpersonal skills and ability to handle pressure - Good verbal and written communication skills - Creative, motivated, self-driven, energetic and result oriented - Good organiser - Able to work independently and as part of a team. Developed computer literacy skills (MS Word, MS Excel, PowerPoint and Outlook) - A valid driver’s licence.
DUTIES: The successful candidate will be responsible to: - Assist with research, monitoring and evaluation in areas of implementation of public policy, adherence to constitutional principles and public administration practices - Assist with project administration (arranging meetings and taking minutes, arranging workshop/roundtable discussions, obtaining quotations, taking notes and proof reading reports) - Assist with distribution of questionnaires, filing of responses, data capturing, analysis and drafting of reports - Source and file required information material (literature) - Assist with tracking of the implementation of the recommendations of the PSC and maintaining a database. Additional information: Short-listed candidates will be expected to undergo an assessment.
ENQUIRIES: Ms N Dube Tel No: (012) 352 1028
CLOSING DATE: 03 October 2014
ADMINISTRATIVE SECRETARY: COMPLIANCE EVALUATION AND ORGANISATIONAL REVIEWS AND CONSULTATIVE EVALUATIONS REF NO: ADS/CE&OR&CE/9/2014
SALARY: R123 738 per annum, salary level 5
CENTRE: Head Office, Pretoria
REQUIREMENTS: Ideal candidate Profile: Candidates must have an appropriate recognized Senior Certificate with typing competency and proven record in office administration and management - A national diploma in office management and administration will be an added advantage. Extensive PC skills in Microsoft Office Suite including Word, Excel, PowerPoint and Outlook (formal qualifications and technical proficiency) Secretarial experience - Excellent administrative and organisational skills. Excellent verbal and written communication skills - Ability to work under pressure and beyond normal hours if required - Trustworthy individual with integrity. Creative, motivated, self-driven and committed to transformation - A valid driver’s license will be an added advantage.
DUTIES: Administering the diaries of the two Directors. Making travel arrangements for the Directorates - Acting as a receptionist for the two Directors and receiving visitors - Managing all written, electronic and telephonic correspondence sent and received by the Directors - Maintaining a general filing system. Preparing information and supporting data for meetings and workshops including preparation of presentations using PowerPoint - Keeping records of management and administration processes - Assist with financial and procurement administration activities - Administering, drafting and typing of office correspondence, documents and reports Organising meetings and workshops and taking minutes during meetings.
ENQUIRIES: Ms L Human 012 352 1115
CLOSING DATE: 17 October 2014
DATA ADMINISTRATOR REF NO: DATA ADMIN/PAI 3/09/2014
SALARY: R123 738 per annum Level 5
CENTRE: Head Office, Pretoria
REQUIREMENTS: Ideal candidate Profile: Candidates must have an appropriate recognized Senior Certificate coupled with a proven record of administration and office management experience - Extensive PC skills in MS Office Suite, including Word, MS Excel, PowerPoint and Outlook (formal qualifications and practical usage) - An advanced course would be an added advantage - Must have knowledge and experience of data administration, which includes analysis, interpretation and presentation of data - Excellent administrative , organizational and communication (verbal and written) skills - Assertive, trustworthy, professional with integrity - Good interpersonal relations - Creative, motivated, self-driven, results-oriented and have initiative - Ability to work both independently and as part of a team - Ability to work under pressure - Must have a valid driver’s license.
DUTIES: Key Performance Areas: the successful candidate will be responsible for: - the collection and validation of data on complaints lodged with the Public Service Commission (PSC) through the Complaints Rules and the National Anticorruption Hotline (NACH) for all National and Provincial Departments - Manage the database in respect of the complaints lodged with PSC - Assist with the compilation of statistical reports on complaints lodged to the various management forums of the Office of the PSC as well as the PSC - Sending out requests for update of the database to Head Office staff and the Provincial Offices - Capture reports from Head Office staff and Provincial Offices - Scanning of documents electronically on the case Management System (CMS) of the NACH - Assisting staff with problems experienced with capturing and processing of data.
ENQUIRIES: Mr TM Kirsten Tel No: 012 352 1084
CLOSING DATE: 17 October 2014
Interview Hints and Tips
Arrive on time for the interview. Plan your trip and leave early if you have to or if you are unfamiliar with the area. Give yourself enough time to find the building as well as parking. You also need keep your diary open after the interview. Your interview might be running longer than anticipated.
Remember to take a few extra copies of your CV with you. One copy is for you should you have to refresh your memory. The other copies are for the interviewer and anyone else sitting in on the interview. You only need to produce these if there is a need for them.
Be careful not to over- or under-dress for an interview. The golden rule is to look professional and smart even if everyone else at the company is wearing jeans. Speak to your employment agency for guidance with specific acompanies.
Women:
- More conservative outfit and coordinate all the colours
- Moderate shoes
- Limited jewellery
- Make sure your hairstyle is neat and hair clean
- Not too muck make-up and perfume
- Nails must be neat and clean
Men:
- Conservative suit with a white long sleeve shirt
- Conservative tie (no cartoon characters)
- Dark socks, professional shoes
- Limited jewellery
- Make sure your hairstyle is neat and hair clean
- Not too much aftershave
- Nails must be neat and clean
The interviewer will be judging the effect of your appearance on customers as well as staff. Your "look" must project the fact that you are the perfect '"fit" for that specific position and company.
Get rid of chewing gum and check your overall appearance before walking into the organisation's premises.
Switch your cellphone off once the interviewer knows that you have arrived for the interview - never, ever take a call during an interview. If there is a medical emergency in your family and your phone needs to be on then inform the interviewer and ask for permission to leave your phone on. In most cases the person will agree to it.
Remember to take a file with pen paper with you to the interview. This will assist you in making notes and to write down questions you might want to ask later.
The interview starts when the first question is asked. Right? Wrong. The interview starts the minute you arrive at the company and you will be under scrutiny by everyone who knows that interviews are being held. Be friendly with cleaning staff, secretaries and everyone else you encounter on your way to the interview. This will make you feel more positive as well as leave positive people in your wake. The last thing you need is for a staff member to mention how rude you were before the interview. Or for the secretaries to tell the manager that you had an attitude with them and you thought you were important!
Studies have shown that most interviewers make up their mind within the first few minutes. You therefore need to greet your interviewer by making comfortable eye contact, shaking hands firmly and introducing yourself in a confident manner.
Make a connection and build a relationship with the interviewer. Remember that they are already happy with your CV and now wants to check you out. Your attitude will be more important than most of your answers.
Only sit down when offered a chair.
If you are offered any coffee or tea you have three choices: Coffee, tea or nothing. Do not go and ask for something not offered - the organisation might not have it on the premises and the interviewer could feel embarrassed.
Keep an eye on your body language and avoid fidgeting, biting your nails, playing with your car keys, etc.